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Preparing for Voting
Conducting the
Vote
Methods of Reporting
Submitting Your Totals
Announcing the Winner
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January
2009
1. Preparing for Voting Day
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Select any day in January for
voting. Remember, votes from your site must be tabulated and submitted
by midnight, January 31, 2009, so allow enough time for the process.
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Prepare a ballot for each youngster. You may
duplicate the
sample ballot on our website or design your
own. If you design your own, include a place for children to mark their
grade levels for you will be asked to report the number of voters by
grade level as well as the number of votes for each book.
2. Conducting the Vote
On your voting day, each
eligible child may vote one time. Eligible voters are those who:
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are enrolled in grades
3-6 or the equivalent in a home school program;
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are enrolled in a
registered school or are home schooled youngsters frequenting a public
library that is registered in the TBA program;
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have read (or heard read
aloud) at least five of the 2008-2009 Master List books
Tabulate
the total votes for each title. You can use the
tally form.
3. Methods of Reporting
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You will be responsible for
tallying the votes from your site and reporting the total number of votes
for each title and the numbers of youngsters voting at each grade level.
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Vote totals must be reported to
the TBA office by midnight, January 31, 2009. Be sure to allow enough
time to complete this process.
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Please make every effort to
report your total votes electronically online. Instructions for doing so
are found below. Do not do enter the votes online and then mail the hard
copy form as a backup.
4. Submitting Your Totals.
To submit voting totals and grade
level totals online go to the
TBA
registration site. On the left-hand navigational bar, find the
word “REGISTRATION.” Select the link for “Online,” and
follow the pull down menus. There will be a
button to take you directly to the voting site.
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Login.
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Login Confirmation. If the
name of the library is correct, click on “Go To Ballot.”
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Enter the vote totals for each
book. Use the “Tab” key to move from box to box. The system will
automatically total the votes in the “Total of Votes Cast” box.
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Enter the number of students voting
by grade level in the appropriate boxes at the bottom of the ballot.
The total number of students should be the same as the total votes
cast. If the totals do not match, you will be given the opportunity to
make corrections.
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Enter the name of the person filling out the
ballot.
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Click on “Submit.”
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Print your confirmation page.
5. Announcing the Winner
The 2009 Texas Bluebonnet Award Winner will be announced on
the TBA electronic distribution list and on the TLA/TBA website as soon as
possible in February.
NOTE:
If you have any problems, such as questions about the process, or you
can’t find your PIN number, or the system isn’t showing your correct
information, contact Carolyn Reynolds
carolynr@txla.org.
You may also contact Carolyn Reynolds by phone at 800-580-2852.
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