Minutes

(TCCJCL)

October 1, 2001 – Hyatt Regency, Austin – Hill Country Meeting Room

· Treasurer’s report: Kathy Fulton reported that the TCCJCL account had been transferred to the Temple Area Credit Union and that the balance as of October 1, 2001 was $2,702.

· Recommendation for support next year: Jay Clark offered his thoughts concerning TCCJCL’s support for the annual meeting which to date has been organized and subsidized by the Texas Council of State University Librarians. He promoted a discussion as to how TCCJCL might contribute monetarily in support of the annual conference. As a result, a motion was approved to authorize Jay Clark to gather information about the cost of the annual conference, determine what would be a reasonable contribution by TCCJCL and make a recommendation to the members, perhaps proposing a registration fee for TCCJCL attendees, which would help offset the cost of the meeting. A vote via e-mail was recommended.

· Membership fee schedule for 2002: As a result of the discussion on TCCJCL’s contribution to the annual conference, a change in the membership fee may be needed as result of Jay Clark’s negotiations with TCSUL. Any change would be voted on in conjunction with the vote on a proposed registration fee for the annual meeting.

· TIF Library Advisory Committee member Sarah Ferguson reported that the survey TCCJCL members filled out last summer laid the foundation for the next grant round. She explained that TIF grants were to focus on needs assessment and outcomes measurement. (We need to prove we are using the money well.) She also noted that we need to publicize what our TIF grants have done for our libraries/institutions, as TIF will cease in four years unless we encourage the legislature to renew it.                              Also, TIF is currently funding the expansion of the library databases available through TexShare.

· OCLC advisory meeting in Ohio: Paul Dumont was unable to attend TCCJCL due to a conflict with an OCLC meeting. Jay Clark reported that the advisory committee for community colleges proposed to have OCLC levy charges based on actual use not # of FTE’s.

· Report on ACRL & Community Colleges: Cary Sowell reported that ACRL would hold its next conference in June. Some topics to be covered would be information literacy, legislative issues, and best practices. In addition, an updated version of ACRL’s Standards for Junior and Technical College Libraries/Learning Resource Programs was being drafted. The new version would be patterned like the new Standards for College Libraries that puts more emphasis on performance measures.

· TexShare Electronic Information Working Group: Tracey Cuellar indicated that her term on this Working Group would be up in December and asked that anyone interested in replacing her to contact Beverly Shirley at the Texas State Library and Archives Commission. Tracey reported that recent evaluation of vendor proposals for new TexShare library databases was very time consuming. The Working Group was interested in not only price, but also sustainability. Beverly Shirley was key to the negotiations with the vendors.

· Sam Tessen, Executive Director, Telecommunications Infrastructure Fund Board reported on changes in and the future of TIF grants. The emphasis will be on spending money based on a need, not a want. Best to define current and long-term needs and reflect those in grant applications. Outcomes measurement will be important.

· TIF is working toward the maximization of infrastructure in a community, and as a result future grants will emphasize community networking.

· When purchasing material for TIF grants, the Department of Information Resources’ website should be consulted for information on statewide contracts for hardware and software purchases.

· TIF’s proposed budget for FY2001 would include $21,000,000 for libraries and $20,000,000 for higher education.

· August 31, 2005 marks the end of TIF unless the Legislature votes to continue it. Share your opinions regarding TIF and what it has done for your library with your legislators.

· Quality Management will be done in-house instead of contracted out. Emphasis will be on quality of impact, not just compliance.

· Check the TIFB website for changes in the Grant Management Handbook. Consult the FAQ file for questions regarding your TIF grant.