Lee Hisle, acting Chair, called the meeting to order at 4:30 p.m.There were 29 in attendance. Introductions were made by TCCJCL members and guests.The business agenda, minutes, and treasurer’s report (see attached) were approved as distributed.
Joe Dahlstrom distributed the results of a TCCJCL Library Fee Survey taken in the Fall of 1998.(see handout: TCCJCL Library Fee Survey – Fall 1998).Forty responses were returned by TCCJCL member libraries.One community/junior college collected a semester fee of $10.00 that was placed in the acquisitions budget for books and materials only.Five libraries charged a technology fee, usually between $2 and $3 per credit hour.In comparison, between one-fourth to one-third of the state and university libraries charge such a fee.
Paul Dumont reported on the past legislative session:
·School funding – 25 cents for every $1.
·$1 million went into TexShare, doubling the budget. This would include
public libraries.
·The “Read for Your Life” license plate was not funded, but was heavily supported.
·Texas State Library and Archives budget received new funding.
·HB 1433 (by Senator Hunter) allows consolidation of resource sharing.
·Both houses and the governor’s office supported exemption for legal self-help materials.
·HB 1363 deals with community/junior college libraries purchasing rules.
Paul Dumont also reported on TexShare:
·Peggy Rudd was selected as the new TSLAC State Librarian.
·TSLAC leads TexShare, having basic managerial oversight and daily performance duties.
·TexShare was funded to allow public libraries to join TexShare.
·Paul has been asked to serve on the TexShare board for another three years.
·TexShare challenges:
·see the TexShare Statement of Governance on the TexShare web site.
·TexShare and AMIGOS are now partners.
·meshing the power of resources shared by public libraries with TexShare.
·TEXpress costs.
George Huffman reported on the proposed reduction of TEXpress fees to get more participation.Discussion followed on why some TCCJCL members do not participate in TEXpress.Seven member libraries reported they do not use the courier service because of the cost per campus, lack of staff, their holdings are not on OCLC, and insufficient ILL requests.
Sarah Ferguson and Paul Dumont discussed the competitive grant, Texas Treasures.The maximum amount to be awarded was $20,000 for unique college collections.Sarah Ferguson is a member of the Texas Treasures board.
Guest Cindy Compton from Yankee Book Peddler, a subsidiary of Baker & Taylor and sponsor of the joint reception, briefed members on the merger of Baker & Taylor with Yankee Book Peddler.The B&T Academic unit is now Yankee Book Peddler Library Services.No effect on the state contract will be felt due to the merger.Books will continue to come from Illinois.Title Source II (the bibliographic database) is still available for a fee.GOBI interacts with its approval plan.These two will merge eventually.B&T offers free online ordering without bibliographic capability.
Lee Hisle opened the discussion on the need for a bylaws committee to look at revision of the bylaws.David Diehl indicated his willingness to serve on this committee.Specifically, these topics need to be reviewed.
·resignation of a TCCJCL officer (who steps in to fill that position and how the position will be filled)
·how the election of officers will be accomplished – possibly using fax ballots or ballots by email.
Other bylaw committee members include Barbara Ruff of Trinity Valley CC, Tom McElroy of Kilgore College, Lee Hisle of Austin CC District, and Marian Jackson of Tyler Junior College.
Lee also announced that four offices will be voted on at the 2000 TCCJCL Annual meeting.He called for volunteers willing to be nominated for offices.The Nominations Committee will consist of David Drake (chair), Phyllis Read, and Martha Tandy.
Discussion then opened on the structure of TCCJCL membership fees and the issue of our fair share of the joint TCSUL/TCCJCL/TICUL Annual Meeting.One proposed schedule of TCCJCL membership fees would be based on the TexShare tiers:
Tier 1:$75.00
Tier 2:$50.00
Tier 3:$25.00
A second scenario suggested was:
Tier 1:$45.00
Tier 2:$30.00
Tier 3:$15.00
With the inclusion of public libraries in TexShare, the current tiers may change.The question then arose as to what TCCJCL’s fair share of the annual meeting would be.Should our fair share be based on FTE enrollment, on number of volumes, or should the total cost of the combined annual meeting be divided equally between TCSUL, TCCJCL, and TICUL?The general feeling was that if TCCJCL pays an equal share of the costs, then TCCJCL membership should have equal say in the annual meeting program.Lee Hisle volunteered to work with TCSUL.
A subcommittee was formed to make suggestions on the revision of TCCJCL goals for 2000.Jay Clark, John Deats, and Paul Dumont comprise the committee.
Marian Jackson gave a brief report on the listserv and TCCJCL web site.
Under new business Paul Dumont called for suggestions for a TLA program on distance education standards/guidelines and for a speaker on that topic.
Paul Dumont reported on Bill 1363 with discussion on whether purchasing seems to be working.The bill gives community/junior college the same purchasing privileges for library materials as university/college libraries.It exempts libraries from bidding certain materials, including serial subscriptions.The state contract provides a 20% discount.Lee Hisle recommended that a resolution of thanks be given to the author/sponsor of HB 1363.Lee and Marian Jackson will draft such a resolution, send it to the membership for their reaction, and then present the resolution to the author/sponsor.
George Teoh called for speakers for TCCTA in February 2000 to be held in Austin, Texas.
Mickey Slimp reported on the Virtual College of Texas grant.One-half million dollars was funded to buy PCs in February 2000 in order to provide online testing services and other support services.The grant, awarded in September 1999, funded $30,000 for support services and $80,000 in matching funds.
George Huffman reported on the next round of the non-competitive TIF grant.(see the TIF website for details)New categories include enhanced connectivity (50 machines can now be purchased with this grant money) as well as digital projectors, and other equipment to do scanning, imaging, digitizing (ex., microfilm collections), library instructional facilities, and equipment such as electronic whiteboards.Brick and mortar and furniture will not be allowed.George requested input in time for the November 1999 advisory board meeting concerning what the community/junior college RFPs should contain.
George also expressed the concern that the TIF staff interprets “libraries” as “public libraries.”We must work to change that conception to include academic – and specifically community/junior college – libraries.
George also reported that, upon his retirement, Amarillo College will extend an emeritus status that will allow him to finish out his last year on the TIF board.George requested that another community/junior college person be recommended to serve on the TIF Library Advisory Committee.The members present recommended Sarah Ferguson of Brookhaven College.Paul Dumont made a motion to endorse George Huffman’s staying on the TIF board for the remainder of the term.The motion was seconded and passed unanimously.
Paul Dumont commended the TCCJCL Executive Board for their leadership during the past year.
With no further business, the meeting was adjourned.
Respectfully submitted,
Marian Jackson
TCCJCL Secretary/Treasurer